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Payroll Maryland, Unique Aspects of Maryland Payroll Law and Practice

The Maryland State Agency that oversees20 days of the hiring or rehiring.
the collection and reporting of StateThe information can be sent as a W4 or
income taxes deducted from payrollequivalent by mail, fax or
checks is:electronically.
Comptroller of the TreasuryThere is a $20 penalty for a late report
Revenue Administration Div.in Maryland and $500 for conspiracy.
Income Tax Bldg.The Maryland new hire-reporting agency
Annapolis, MD 21404-0466can be reached at 888-634-4737 or
(410) 260-7150410-347-9911or on the web at
(800) 638-2937Maryland does not allow compulsory
Maryland requires that you use Marylanddirect deposit
form "MW507, Employee's MarylandMaryland requires the following
Withholding Exemption Certificate"information on an employee's pay stub:
instead of a Federal W-4 Form for- Gross and Net Earnings
Maryland State Income Tax Withholding.- itemized deductions
Not all states allow salary reductionsMaryland requires that employee be paid
made under Section 125 cafeteria plansno less often than semimonthly,
or 401(k) to be treated in the samebiweekly; less frequently for
manner as the IRS code allows. InFLSA-exempt employees.
Maryland cafeteria plans are not taxableMaryland payroll law requires that
for income tax calculation; not taxableinvoluntarily terminated employees must
for unemployment insurance purposes.be paid their final pay by their next
401(k) plan deferrals are not taxableregular payday and that voluntarily
for income taxes; taxable forterminated employees must be paid their
unemployment purposes.final pay by the next regular payday or
In Maryland supplemental wages are taxedby mail if employee requests it.
at a 4.75% plus country rate.There is no provision in Maryland law
You must file your Maryland State W-2sconcerning paying deceased employees.
by magnetic media if you are required toEscheat laws in Maryland require that
file your federal W-2s by magneticunclaimed wages be paid over to the
media.state after three years.
The Maryland State UnemploymentThe employer is further required in
Insurance Agency is:Maryland to keep a record of the wages
Division of Employment and Trainingabandoned and turned over to the state
1100 N. Eutaw St.for a period of 10 years.
Baltimore, MD 21201Maryland payroll law mandates no more
(410) 767-2525than $2.77 may be used as a tip credit.
(800) 492-5524In Maryland the payroll laws covering
The State of Maryland taxable wage basemandatory rest or meal breaks are only
for unemployment purposes is wages up tothat minors under 16 must have 30
$8500.00.minutes rest after five hours of work.
Maryland requires Magnetic mediaMaryland statute requires that wage and
reporting of quarterly wage reporting ifhour records be kept for a period of not
the employer has at least 100 employeesless than three years. These records
that they are reporting that quarter.will normally consist of at least the
Unemployment records must be retained ininformation required under FLSA.
Maryland for a minimum period of fiveThe Maryland agency charged with
years. This information generallyenforcing Child Support Orders and laws
includes: name; social security number;is:
dates of hire, rehire and termination;Child Support Enforcement Administration
wages by period; payroll pay periods andDepartment of Human Resources
pay dates; date and circumstances of311 W. Saratoga St.
termination.Baltimore, MD 21201
The Maryland State Agency charged with(800) 234-1528
enforcing the state wage and hour lawsMaryland has the following provisions
is:for child support deductions:
Department of Labor, Licensing and- When to start Withholding?
RegulationImmediately after receipt of order.
Division of Labor and Industry- When to send Payment? Within 7 days
1100 N. Eutaw St., Rm. 607of Payday.
Baltimore, MD 21201-2357- When to send Termination Notice?
(410) 767-2357Within 10 days of termination.
The minimum wage in Maryland is $5.15- Maximum Administrative Fee? $2 per
per hour.payment.
The general provision in Maryland- Withholding Limits? Federal Rules
concerning paying overtime in a non-FLSAunder CCPA.
covered employer is one and one halfPlease note that this article is not
times regular rate after 40-hour week.updated for changes that can and will
Maryland State new hire reportinghappen from time to time.
requirements are that every employerCharles J. Read, CPA has been in the
must report every new hire and rehire.payroll, accounting and tax business for
The employer must report the federally30 years,the last fifteen in private
required elements of:practice. Mr. Read is the author of
- Employee's name"Tax and Accounting Issuesin Forming a
- date of hireNew Business."
- medical benefits availabilityTo find professional payroll services at
- starting wagea budget price go to paperless payroll
- Employee's UI IDcompany.
- Employee's addressFor a full service payroll bureau with
- Employee's social security numberCPA's on staff visit .
- Employer's nameSee an excerpt of Mr. Read's interviews
- Employers addressfrom William Shatner's "Heartbeat of
- Employer's Federal EmployerAmerica"television show on the web sites
Identification Number (EIN)linked above.
This information must be reported within



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