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How to Select and Train Parent Chaperones

Ensuring parents and administrators thatsponsor ask each chaperone to sign an Adult
safety is your number one priority whenChaperon  Agreement  Form.
students are away from home is the most
important step in a successful student travel- Review the trip itinerary in detail,
experience. One of the key elements to safeemphasizing the learning experiences and tips
travel is selecting and training adults tofor creating a memorable visit. As the
serve as chaperones for your trip. Theseschedule is reviewed, emphasize the
individuals not only supervise the studentschaperones' responsibilities at each point:
while they are away from home but areat the trip check-in, on the bus, in the
responsible  for  their  overall  safety.hotel, at meal times and at attractions. I
also recommend mentioning the need for
During my years as a trip sponsor, I foundflexibility if last-minute changes occur
that an effective chaperone is an authorityduring  the  trip.
figure that is fair, firm and consistent.
More importantly, that individual must also- Be candid in discussing the types of
be comfortable with the age of the studentsproblems that can arise on a school trip,
and cognizant of the behavioral expectationsmaking it clear which ones chaperons have
of the school. I found that some of the bestauthority to handle and which should be
chaperones come from the PTO, classroomreferred to school staff. Encourage
volunteers and others that are activelydiscussion of their relationship with their
involved with the students in this age groupown children within the group context. If
(i.e.  community  education  coaches).possible, involve an experienced chaperone
from a previous trip to comment on this
Once you've announced your trip, you willtopic.
quickly discover that parents will eagerly
volunteer to chaperone. I recommend having a- Provide pointers for working with this
process in place to handle their requests.student age group. Suggest ways they can get
One of the best strategies is to selectto know their group members before or at the
chaperones after the enrollment period isstart of the trip. Emphasize that the
over. That way you will know the number ofchaperones' role is to be an authority
trip participants and how many chaperones arefigure, not a buddy to the students. Let the
needed. I also recommend that all interestedparent chaperons know that the experienced
chaperones complete an application and thatteacher group leaders will support and guide
the top candidates be interviewed by teachersthem  during  the  trip.
and/or  an  administrator.
- Discuss how to handle emergencies during
If the travel goal is that the students enjoythe trip. Establish a chain of command so
the trip and participate in valuablethat parents report to teachers, and teachers
educational and social opportunities, thenreport to the trip sponsor and/or
all of the adult chaperones must workadministrator. Frequently group leaders and
together  to make the goals become a reality.chaperones use walkie- talkies so they can be
in  constant  communication  while  touring.
Once you've made your selections, training
the chaperones is a must! Reviewing- Don't forget to review the nighttime
motorcoach, hotel and behavior rules severalsecurity procedures at the hotel. Although
days before the trip will ensure thatmost travel providers hire a local security
everyone is on the same page. I recommendfirm to monitor the rooms, I still recommend
scheduling the training session just prior tohaving your chaperones do the following:
departure  and covering the following topics:Prior to lights out, adult chaperones should
check the student room(s) assigned to them to
(Note: Schedule the session at a time whenmake sure that everyone is accounted for.
ALL the chaperones (teachers and parents) canThey should also check the rooms in the
attend. If your budget permits, a meal ormorning to ensure that everyone is awake and
some snacks is especially effective inready for the next day's activities. Note:
creating group rapport between staff andDuring room check, you should always
parents.)physically ID each student assigned to that
room.
- Begin the session by reviewing the trip
rules so the chaperones are thoroughly- Conclude the training with a Q & A session
familiar with them. Make every effort toto allow the chaperone's an opportunity to
assure that the rules will be firmlyget clarity on their roles and
supported  by  every  adult  on  the  trip.responsibilities. Remind the chaperones that
the tour and activities are designed for
- Next, review the expectations for adultstudents, not adults. Although the trip can
behavior on the trip. Stress that this is anbe fun for adults, the chaperone's primary
extended field trip and that smoking andresponsibility is for the safety and
drinking are not allowed. Remind them that aeducation  of  the  students.
chaperone has many of the same
responsibilities as a teacher. ReinforceSelecting and training adult chaperones for
being on time for activities, being with youryour school travel experience will prepare
group at all times, and being a good rolethem to do their job well, and ensure that
model. Established student tour providerssafety and the welfare of the participants is
like Travel Adventures suggest that thethe top priority.



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